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For Photographers

March 7, 2018

Our 5 Must Have Apps | So You Want to be a Photographer? The Series

We get asked about photography and business related questions all the time. If you’re a photographer, you’ve heard a few of these:

  • What camera should I get?
  • What should I charge if I’m new?
  • What programs do I/don’t I need?
  • What’s in your camera bag?
  • What gear do you have?

 

We’ve been thinking about a way to streamline these questions for new photographers and thought, why not turn it into a little bit of a series? Introducing: So You Want to Be a Photographer? #SYWTBAP for short, not inspired by a famous dance competition because we’re, like, totes original here.

First up, our 5 Must Have Apps. And, bonus, the first one is freeeeeeee.

 

Side note: none of this is paid advertisement or sponsored. Promise! Just loving these apps!

 

Ok, let’s back track for a second. I’m the type of gal who goes from this to this in seconds flat.

Yeah, total boss babe working hard, doing all the things and all of a sudden, puppies!!! I need some structure. Enter:

1 – Station. Station is an app that allows you to focus solely on your most used apps/websites. You can add team members, mute notifications for a period of time, and stay off the distraction of social media! It’s also full screen to avoid distractions. #winning. It hangs out on the side of your screen with your preferred apps in sight for you to toggle between. Spoiler alert! Here’s my most used apps in a beautifully organized control center.

Station has tons of apps to choose from. Currently on my list: Dubsado, Trello, Gmail, Google Drive, Google Calendars, Facebook Messenger, Stripe, Dropbox, YNAB, Evernote, and IFTTT.  The more users request a specific website/app, the higher that goes on the to-integrate list for Station. My current wishlist: Showit Sites. It would literally make my “station” control center complete.

Soleil’s Must Have Rating: 9.8/10.

 

2 – Dubsado. My favorite workflow system, my favorite customer service team (they communicate in gifs to me – they get me), literally the best CRM system I’ve ever tried… and I’ve tried them all. Not kidding. I was with Tave for 4-5 years, moved on to Sprout for a few years, tested out Honeybook and Studio Ninja… and before that, I snail mailed contracts, waited for checks in the mail, actually went into my bank to drop those checks off, and balanced my profits/COGs/taxes in Spreadsheets. Y’all. I’ve been around the block.

Dubsado won me over with the ability to customize literally everything to my branding. I wanted my clients to move seamlessly between applications without missing a beat or noticing the different applications in general (payment portals, contract signing, questionnaires, galleries, album drafts, they were all different -and different looking- at one point). I’m staying because I absolutely adore how hard they work for their clients, how quickly they work to integrate new technology and applications into the system, and how even one of our clients (of 7 years, hey B family!), who has actually tried every system we have had, complimented us on the ease of use of THIS system. YASSSS.

To the seasoned photographers reading this and wondering about Dubsado, obviously I cannot show the system in it’s entirety here on the blog (the dashboard has private information – location, yearly profits, client names, etc). The screenshot above is of my album proposal where clients can confirm cover options and add any upgrades they may desire. From there, it automatically goes to an invoice (hello, workflow automatization!). There’s so much more to Dubsado than this, of course, and I can spend hours explaining why it’s so different from all the other programs I’ve used.

Yes, they have a free trial available (and instead of it being timed, it’s per clients!). If you are interested in joining and saving 20% add code: TheCoolKidsClub to receive a discount off of your month or yearly subscription. It’s already reasonably priced but the discount code makes it even more #worthit.

Soleil’s Must Have Rating: 10/10. Would NOT run the business without it.

 

3 – BlogStomp.

Resize, sharpen, AND pair your photos in a snitch! Blogstomp is a pretty simple system, but a complete time saver. I even use the company’s Album Stomp for album designing as well. Easy. Hella useful. Without Blogstomp, I would be exporting images twice, once for the client and again in sizes appropriate for sharing on social media & blogs… which I would do in Photoshop using an action I created to sharpen the image and save for web. One. At. A. Time. Pain in the ass.

Now I export images once, they upload quickly into Blogstomp, I select which go to blog/social media directly from there (or batch stomp them all) and “stomp” (sharpen, resize, and save) into a separate folder for easy access.

Soleil’s Must Have Rating: 7/10.

 

4 – Trello.

Freakin’ Trello, man. I refuse to live without it. Each one of my clients gets their own board and I place my entire workflow into the board. Errrrkkkk break check. But you have Dubsado, Soleil. Yes! But here’s where I place all my THOUGHTS and NOTES on each aspect of a client’s experience without having to relay them to the client in Dubsado until it is set in stone.

Example, above is Wendi’s 50th Cake Smash Trello Board! We have outfit ideas to go through, vendors to confirm, locations to decide on, ideas we are tossing around, lots of decisions to be made. Once everything is confirmed, I can then go into Dubsado and create the proper, personalized proposal, contract, and invoice for Wendi, that reflects exactly what we curated just for her. 

Wedding Boards include Engagement Locations + Vendors, Timeline Examples, Family Dynamics, Wedding Party, Vendors, General Notes, Requests, included Products, COGs, Mileage, Transportation confirmations (air travel, hotel stays, car rentals), pretty much a centralized spot for everything and anything I may need to access or keep record of quickly.

As of now, I do not share my Trello boards with my clients. Anything we need from them goes directly through Dubsado (which has it’s own version of Trello called Job Boards that can be shared with the client).

Personal note: I also use Trello for keeping up with personal life. We have a home board where we add our needs, wants, upcoming vacation ideas, a honey-do list, and any reminders we may need (like remember to set up Ernie’s vet appointment in June).

Trello tip: Make sure you add a “Done” column to drag all your complete cards to!

Soleil’s Must Have Rating: 8/10. It just makes everything so organized. Need.

 

5 – Adobe Lightroom. BECAUSE DUH.

Were you nervous I wouldn’t include the most important software of all time for photographers?!  Some photographers prefer to edit in PS, I am not that photographer. I cull and batch edit most of my images within LR. It, by far, is the most amazing tool for having a quick turn around time for my clients. I create my own presets (premade edits) to use in LR, but if you are a new photog and looking for some help, Etsy is a great resource for purchasing presets!

Soleil’s Must Have Rating: 100/10. Yes, 100. It is a MUST HAVE.

 

Other apps that didn’t make the top five list:

  • Gmail G Suite
    • $5 a month for a professional email suite. Trust me, I’m super techy when it comes to email hosting directly off your web host site. I can make it mobile and linked to Outlook or Apple Mail, but it isn’t reliable. Ya know what is? Gmail G Suite. $5 is nothing to bitch about when running a business. Also, not to be too picky but having a professional email makes you look more credible. It costs less than a Grande Mocha Frappuccino at Starbucks, just do it.
  • Google Drive
    • For spreadsheets and file sharing.
  • Google Calendars
    • Syncs with my iCal and Dubsado calendar. If it doesn’t go in my calendars, I don’t remember it.
  • Facebook Messenger
    • I get a lot of messages throughout the day, either from other vendors or clients. I have to have it!
  • Stripe
    • Stripe is how I process payments, I love having the app on hand for quick peeks on when money is transferring, what percentages go where, etc.
  • Dropbox
    • Some clients and vendors prefer to file sharing using Dropbox.
  • YNAB
    • Not business related, but it’s like Quickbooks for your personal life.
  • Evernote
    • I use Evernote solely to share timelines with my clients (and vendor teams, if need be). It syncs to our apple watches on wedding day and alerts of what our next step is during wedding day. Oh, we also bring our iPad with us on Wedding Day, so that if any requests are made for shots, we can quickly jot them down in Evernote, get reminded via tap on apple watch, and get to it!
  • IFTTT
    • Soleil being super techy here. It’s how I program my smart home to do literally everything for me. When we drive within a half mile radius of our house, the lights automatically flick on. If I post on the blog, it resizes and drafts for Insta and Facebook. I get automatic alerts on sudden weather and lighting changes to my apple watch on session/event dates. I know, it’s techy.
  • We also use Google Business Analytics on the regular.
  • Oh, and obviously Instagram + Facebook.

 

So there ya have it! My 5 favorite, must have business apps! Next #SYWTBAP will be The 5 Best Resources for New Photographers! So stay tuned!

 

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Other purposes: We may disclose your personal data as necessary to comply with any legal obligation or to protect your interests, or the vital interests of others or our company.

TRACKING TECHNOLOGIES
Cookies, Log Files and Web Beacons: Like many other Web sites, we make use of log files. These files merely log visitors to the site – usually a standard procedure for hosting companies and a part of hosting services’ analytics. The information inside the log files includes internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date/time stamp, referring/exit pages, and possibly the number of clicks. This information is used to analyze trends, administer the site, track user’s movement around the site, and gather demographic information. IP addresses and other such information are not linked to any information that is personally identifiable.

We also use cookies – small text files sent to us by your computer – and web beacons to store certain information. We may use cookies to authenticate your identity, to determine if you are logged onto our website, for personalization, for security, for targeted advertising, or for analysis of the performance of our website and services. For example, cookies allow us to recommend blog posts to you based on what you have read on our site in the past. We use cookies that are not specific to your account but unique enough to allow us to analyze general trends and use, and to customize your interaction with our website.

Most browsers are set to accept cookies by default. In addition, when you first encounter our website, you will be asked to “consent to cookies.” If you wish to disable cookies, you may do so through your individual browser options. However, this may affect your ability to use or make purchases from our website. More detailed information about cookie management with specific web browsers can be found at the browsers’ respective websites. What Are Cookies? By continuing to use our website and not disabling cookies on your browser, you are consenting to our use of cookies in accordance with the terms of this policy.

In addition, we may use third-party software to post advertisements on our website or mobile app to oversee marketing or email campaigns, or manage other company initiatives. These third party softwares may use cookies or similar tracking technology. We have no control over these third parties or their use of cookies. For more information on opting out of interest-based ads, visit the Network Advertising Initiative Opt-Out Tool or Digital Advertising Alliance Opt-Out Tool.

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We may partner with third party analytic companies, including Jetpack for WordPress. The analytic companies may also use cookies or other tracking technologies to analyze visitors’ use of our website or mobile app to determine the popularity of the content, and better understand online activity. We do not transfer personal information to these third party vendors. However, in order to access our website, you must consent to the collection and use of your information by these third party analytic companies. You should review their Privacy Policy and contact them directly if you have questions. If you do not want any information to be collected and used by tracking technologies, visit the Network Advertising Initiative Opt-Out Tool or Digital Advertising Alliance Opt-Out Tool

PROCESSING YOUR INFORMATION
For the most part, we do not process your information in-house, but give it to third party processors for processing. For example, when PayPal takes your payment information, they are a third party processor. They process your payment and remit the funds to us. So in many instances, it will be necessary for us to transmit your information to a third party processor, as we do not have the capability to perform these functions. More detail on third party processing is detailed below.

However, we may, from time to time, process your data internally. The legal basis for this processing is both your consent to the processing, and our need to conduct our legitimate business interests. Our purposes in processing this information, if we do, is to administer, maintain, and improve our website and offerings, to enter into contracts with you, to fulfill the terms of those contracts, to keep records of our transactions and interactions, to be able to provide you with goods and services, to comply with our legal obligations, to obtain professional advice, and to protect the rights and interests of our company, our customers (including you), and any third parties. We may process the following data:

Data associated with your account, such as your name, address, email address and payment information
Data about your usage of our website, such as your IP address, geographical information, and how long you accessed our website and what you viewed.
Data related to your personal profile, such as your name, address, profile picture, interests and hobbies, or employment details.
Data that you provide us in the course of using our services.
Data that you post on our website, such as comments or responses to blogs.
Data that you submit to us when you make an inquiry regarding our website or offerings.
Data related to your transactions with us, including your purchase of our goods or services. This information may include contact details and payment information.
Data that you provide to us when you subscribe to our emails or newsletters, including your email address and contact information.
Data that you submit to us via correspondence, such as when you email us with questions.
Any other data identified in this policy, for the purpose of complying with our legal obligations, or to protect the vital interests of you or any other natural person.

INTERNATIONAL DATA
Our website is hosted by servers located in the U.S. Therefore, if you reside in the European Union, some of your data will be transferred internationally to those servers. Transfers will be protected by appropriate safeguards, namely the EU-US Privacy Shield. More information on the Privacy Shield can be found at: https://www.privacyshield.gov/welcome.

DATA RETENTION 
We retain personal data as long as it is needed to to conduct our legitimate business purposes or to comply with our legal obligations, or until you ask us to delete your data. For example, we will retain certain personal information indefinitely for the purposes of maintaining your account, unless and until you delete your account. Data that we gather for a specific and particular purpose, such as assisting law enforcement or analyzing trends, will not be kept for longer than is necessary for that particular purpose. Data that is no longer needed by us for any of the purposes listed above will be permanently deleted.

You may request that we delete your data at any time. However, note that we cannot control the retention policies of third parties. If you wish to have any third parties, including those to whom we’ve transmitted your data, delete that data, you will need to contact those third parties directly. You may request from us a list of all third parties to whom we have transmitted your data.

SECURITY OF YOUR INFORMATION
We take all reasonable steps to protect your personal data and keep your information secure. We use recognized online secure payment systems and implement generally accepted standards of security to protect against personal data loss or misuse. However, no security measure is foolproof, and no method of data transmission can be guaranteed against interception or misuse. We cannot guarantee complete security of any information you transmit to us.

By consent to this Privacy Policy, you acknowledge that your personal data may be available, via the internet, around the world. We cannot prevent the use or misuse of your data by other parties.

We will notify you of promptly any known breach of our security systems or your data which might expose you to serious risk.

CHILDREN
This website or mobile app is not designed for use by children under age 16, and we do not knowingly solicit personal data from anyone under age 16. If you are under age 16, do not access or use our website or related products or services. If you become aware that we have collected data of anyone under the age of 16, please contact us so that we may delete that data.

YOUR RIGHTS
You have certain rights with respect to your personal data, as outlined below. Note that we may charge you a reasonable fee for actions that you ask us to take with respect to your data. In addition, we reserve the right to request that you provide us with evidence of your identity before we take any action with respect to the exercise of your data rights. Further, your rights may be restricted or nullified to the extent they conflict with our compelling business interests, the public interest, or the law.

Update Account Information: You have the right to update or change any information you have provided to us. To update or delete your information, please contact us at hello@soleilandkatie.com.

Confirm Personal Data and Its Use: You have the right to request that we confirm what data we hold about you, and for what purposes. You also have the right to confirmation of whether we process your data or deliver your data to third party processors, and for what purposes. We will supply you with copies of your personal data unless doing so would affect the rights and freedoms of others.

Change Consent: You have the right to change your consent to our use of your information. In such cases, we may require you to delete your account with us, as described above, and you may not have full access to our website.

Request a Copy of Data: You have the right to request a digital copy of the data that we hold about you. Your first request for a copy of your personal data will be provided free of charge; subsequent requests will incur a reasonable fee.

Transfer Your Data: You have the right to request that we gather and transfer your data to another controller, in a commonly used and machine readable format, unless doing so would cause us an undue burden.

Delete All Data: You have the right to request that we delete all data that we hold about you, and we must delete such data without undue delay. There are exceptions to this right, such as when keeping your data is required by law, is necessary to exercise the right of freedom of expression and information, is required for compliance with a legal obligation, or is necessary for the exercise or defense of legal claims. Such a request may result in a termination of your account with us and you may have limited or no use of our website.

Emails And Communications: You may opt out of receiving future email correspondence from us by checking the appropriate box when you register for the account or make a purchase. You may change your communication settings by contacting us at hello@soleilandkatie.com

Marketing Communications: You may opt out of receiving any third party marketing communications or having your personal information used for marketing purposes. You may do this by contacting us at hello@soleilandkatie.com.

Processing: You may, in some circumstances restrict the processing of your data, such as when you contest the accuracy of your data or when you have objected to processing, pending the verification of that objection. When processing has been restricted, we will continue to store your data but will not pass it on to third party processors without your consent, or as necessary to comply with legal obligations or protect your rights or those of others or our company. In addition, you may opt out of any processing of your data altogether. Note however that doing so may result in the termination of your account and loss of access to our website.

Complaints: You have the right to complain to a supervising authority if you believe we are misusing your data or have violated any of your rights under this Privacy Policy or applicable law.

CALIFORNIA PRIVACY RIGHTS
The State of California has established its own unique regulations that apply to California residents. If you reside in California, you have the right to obtain from us, once per year and free of charge, information regarding what information we disclose to third party marketers, and the names and addresses of each third party to whom we disclose your data. If you are a California resident and would like to make such a request, please use the contact information listed below.

If you are a California resident and under the age of 18, you have the right to request that we remove any data that you publicly post on our website. To request removal of your data, please use the contact information listed below. Note that while we will remove your data that is publicly posted on our website, we may not be able to completely remove that data from our systems.

NEWSLETTER PRIVACY 
We offer the opportunity for you to volunteer certain information to us that is used for email and marketing purposes. This information includes, but is not limited to, your name and email. You will have an opportunity to unsubscribe from any future communications via email, but we reserve the right to maintain a database of past email subscribers. We reserve the right to use this information as reasonably necessary in our business and as provided by law. Your information will be shared with reasonably necessary parties for the ordinary course of conducting our business, such as through Facebook ads or Google Pay Per Click marketing campaigns.

SEVERABILITY
If any part of these Terms, Conditions and Privacy Policy is deemed unlawful and/or unenforceable, all other provisions contained herein will remain in full force and effect.

ENTIRE AGREEMENT
The information contained herein constitutes the entire agreement between site users and our company relating to the use of this website.

LAW AND JURISDICTION
These Terms, Conditions and Privacy Policy are governed by and construed in accordance with United States law. Any dispute arising out of or related to the information contained herein is subject to adjudication in the state of Virginia, United States.

 

Contact Information
Soleil and Katherine Hagan
hello@soleilandkatie.com
401-302-1107

Last Updated on 5/30/18

terms & conditions of use | privacy policy

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